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Showing content with the highest reputation since 06/04/2019 in all areas

  1. As a retired professor of Office Administration (now working as an Administrative Assistant at a local non-profit), I presented many technology workshops for office professionals. Here are some of my favorite shortcuts for Microsoft Word: Remove All Formatting - Many times you want to remove formatting from text you may have copies from another document, website, etc. To remove all formatting: Select CTRL + A = Highlights all text Select CTRL + Spacebar = Removes all formatting; then you can change to desired format Moving Rows Up In A Table - When to need to move items
    11 points
  2. Understanding your executive(s) and knowing their likes and dislikes will help administrative professionals begin the process for managing their day-to-day many activities, manage the calendar, etc. Rule of thumb: Do not allow the calendar to manage your executive...you and/or your executive manage the calendar.
    11 points
  3. I've asked my team to put together a list of their pros and cons during this time of isolation and working while in quarantine. Here are the major takeaways- Pros: For the introvert - working remotely is a welcome break from all of the interruptions (more focused) No commute (less stress) More face-time with family members throughout the day (better work-life balance) Video meetings keep us connected Teamwork has strengthen as everyone now gets to share the duty of answering our main phone line throughout the day and we're not juggling lunch breaks
    9 points
  4. Hello everyone. I started studying to take the PACE exam in October 2019. I read through the study guide and listened to the lectures twice. then went through and "spot" studied where I thought I was weak. I took lots of notes and had a really good outline with page numbers. then got really tired of studying so I took the exam 3 weeks ago. I figured since I had 3 chances I could find out where I was weak and concentrate there. This is an open book test and the page numbers in my notes really came into play for me. The test was 90 minutes and I took all but about 3 minutes of time. It was a
    7 points
  5. In my experience, I have personally handled calendars but have also used Scheduling Assistant Apps such as TimeTrade, ScheduleOnce, Calendy and Acuity...to name a few. Of course, depending on the executives' need determines the route best taken. Below are my findings after conducting research. COMPARISONS: TimeTrade vs. ScheduleOnce vs. Calendly | https://www.trustradius.com/compare-products/timetrade-vs-scheduleonce-vs-calendly TimeTrade vs. Doodle vs. BookingBug | https://www.trustradius.com/compare-products/timetrade-vs-doodle-vs-bookingbug TimeTrade vs. Acuity S
    6 points
  6. I just passed this past Thursday! I am officially PACE certified. 😁
    5 points
  7. So looking forward to New Orleans!
    4 points
  8. Hi Janice and Monica! The PACE exam is 120 questions. The exam pulls from the same question bank, which is comprised of 25% for each module. The questions will randomize slightly each time you take it. It sounds like you've both put in a lot of study time so I'm sure you'll both see success soon! Good luck!
    4 points
  9. This will be my first year!
    4 points
  10. To show I am committed to the administrative profession and continuous learning.
    4 points
  11. I have been studying since February, off and on. I tested for the first time earlier in the month to get a feel for the test and see where I stood, not quite passing. I took it again yesterday and was so close - 3 questions away from passing! I spent an hour skimming the material again, adding to my notes and took it my third time - yes twice in one day. I felt really good about it, clicking through without needing my notes for a lot of it. When I hit submit with a minute left, there was a technology hiccup or something and it spun and spun so I said a lil prayer & clicked it again, i
    3 points
  12. As time goes on, even the cons are starting to be worked on. Technology is being modified to accommodate the new, albeit temporary, normal. Some companies are also deciding that investing in multiple monitors for works to take home is worthwhile for increased productivity. I'm interested to see what more evolves as time goes on. At the end of this, there will be many lessons learned.
    3 points
  13. I played around with OneNote before using it for work. I watched YouTube videos and then watched this webinar - https://www.allthingsadmintraining.com/capture-organize-share-onenote-webinar/ If you plan on sharing information, be careful with sharing. Test your process first to ensure you are not sharing what you don't want to share. You can have a folder but you cannot share just a tab within that folder. You'll need to create a folder that you can share. For example, I have a folder for each direct report. I have tabs for 1:1s, performance feedback, goals, projects, accomplishment
    3 points
  14. Open communication and understanding my manager's leadership style are the two most important aspects of maintaining good rapport. We have built such a strong rapport through the years that I am able to display signs of tough love by telling him, in our 1:1's, what others are too intimidated to tell him. By offering this in a personal setting it gives him time to reflect, but also go in to the next interaction/meeting with an understanding of how people are perceiving him. This is essential during organizational shifts or times of turmoil in our business. This relationship is, hands-down, the
    3 points
  15. In my experience, I have personally handled calendars but have also used Scheduling Assistant Apps such as TimeTrade, ScheduleOnce, Calendy and Acuity...to name a few. Of course, depending on the executives' need determines the route best taken. Below are my findings after conducting research. COMPARISONS: TimeTrade vs. ScheduleOnce vs. Calendly | https://www.trustradius.com/compare-products/timetrade-vs-scheduleonce-vs-calendly TimeTrade vs. Doodle vs. BookingBug | https://www.trustradius.com/compare-products/timetrade-vs-doodle-vs-bookingbug TimeTrade vs. Acuity S
    3 points
  16. I am excited to have the opportunity to attend for my first time! I work for the Chief Financial Officer at the Alabama Institute for Deaf and Blind. I am looking forward to meeting and learning from all of you . My goal is to learn from the wealth of knowledge at the conference, share with you from my 21 years of experience in the field and bring it back to share with my coworkers.. Hopefully next year my coworkers will be able to attend! I look forward to meeting each of you!
    3 points
  17. Hello from the Pacific Northwest! I am a Project Coordinator for a General Contractor in Portland, OR, and I have been in various administrative positions since high school. My passion is for training and development, and I get fired up whenever I see other coordinators in my office taking on more technical work or getting their hands dirty out on a job site. I'm looking forward to sharing stories and learning from all of the great minds here. 👩‍💼🥂👩‍💼
    3 points
  18. Super excited to be attending my first EA Summit!
    3 points
  19. To give potential employers evidence that I know my job - they don't have to just accept my word concerning my skills. As well as to show my present employer that I am committed to continued education as mentioned by VedaB.
    3 points
  20. 3 points
  21. Most executive assistants are already doing project management in their day-to-day activities. As EAs, we make sure that everything comes together - the right people are involved, things are being done on schedule, reports are done and look professional. If you want be involved in more projects, pay attention to what is going on in your organization and volunteer to put your skills to work leading the project.
    3 points
  22. Hello Fellow Office Professionals: Many of you enjoyed my last initial list of Shortcuts and Tips for Word; therefore, below are some additional ones I find useful. Check them out, and let me know what you think! Inserting Serial Numbers in a Table for Automatic Numbering: Select the column in which you wish to put the serial numbers. Make sure entire column is highlighted vertically. Click the numbered list bullet on Ribbon to quickly fill the serial numbers in that column. Bulleted List: Key * and Spacebar to quickly create a bulleted list. This saves time
    2 points
  23. One of my new favorites: CTRL & L in Powerpoint will give you a RED DOT instead of a white mouse arrow. Like a play-with-the-cat laser light. It only works in Powerpoint (yes, I've tried), but with WFH, and everything on PPT now, this is a fabulous tool. Easy toggle. CTRL + L to turn on and CTRL + L to turn off. Credit goes to Vickie Sokol Evans. She told us about this one back in April or May, I think.
    2 points
  24. Took advantage of my furloughed time off from work. Completed my studies and took and passed the exam this morning.
    2 points
  25. Hi Tressa! Personally, I wouldn't mind being on an undiscovered island - with electricity, indoor plumbing and a good internet connection, of course! 😃 Our team uses Slack for real-time communication and collaboration. We began using Slack well before the current environment, having switched from Skype. I love Slack! It is much more versatile with more features such as file upload, etc. Channels are created for different topics, eliminating the need to wade through a long stream of irrelevant conversation. We do have a "water cooler" type of channel for sharing items unrelated to w
    2 points
  26. @Sami Espenschied Do you have a room (kitchen, storage closet, etc) that all employees go into on a regular basis? Maybe you can post rewards and recognition there? Or would you prefer to acknowledge these employees in a public location within the library? It would easy to take a photo of an employee with a phone and create a graphic showcasing "March Employee Spotlight: Sami". "Meet Sami. She's been working with the X county library system for eight years and is your go-to person for YA books." We all have our different work love language but recognition, or lack thereof, is a huge fact
    2 points
  27. @JMcCumber Have you posted any of the best practices that referred to in your post? I want to make sure I didn't miss them. Thanks.
    2 points
  28. TIP!! For those who are new and taking the course you can take the test during the course to test your knowledge. This helps you to know what area you may be weak in, since you get 3 attempts it wont hurt to pre-test GOOD LUCK!!! 😉 Ill be at EA Summit California next month!! Dont be shy say HELLO!!!
    2 points
  29. Hi Anna, The test is straight forward and all ques are from the text. Unfortunately, I did not find additional aides. But, I encourage flashcards.
    2 points
  30. To show my employer that not only I have the skillset, but I am also willing to learn and keep up with the times.
    2 points
  31. Take your time. If you rush it, you will make yourself anxious.
    2 points
  32. This is my first time attending the conference and the EA Summit. I'm from FL and looking forward to meeting and connecting with other fellow EA's. I work for a credit union, anyone else?
    2 points
  33. We have a policy and plan in place but we haven't revisited it since we implemented a new security system. I've identified flaws in our system but this thread has pushed me to push this topic to the top of our priorities.
    2 points
  34. HI Kelly! I have previously chaired and project managed a committee like this. We called it the Service Center Excellence Committee. It was a "fun" committee, and we celebrated birthdays and service anniversaries every month. We also organized an annual Customer Service Week celebration as well as an end-of-year celebration. This was our Mission Statement and objective. MISSION STATEMENT The Service Center Excellence Committee will drive a first choice employee experience by providing value-added, meaningful opportunities to celebrate achievements in the business and support the
    2 points
  35. Ben and Jerry; Batman and Robin; Bill Gates and Paul Allen; Butch Cassidy and the Sundance Kid; Barack and Michelle; LaVerne and Shirley; Prince William and Kate Middleton…all successful partnerships. The bottom line: in the best partnerships, both people are better together. There are 10 common characteristics of strong partnerships. How does your relationship with your boss measure up? Read the article: https://www.asaporg.com/creating-a-next-level-partnership-with-your-manager.
    2 points
  36. Hello, My name is Kelly. I am the Office Administrator for an Insurance company in St. Petersburg, Florida. This is a new role for me and I am excited to learn all that I can. I am very happy to have found this forum and to become a member of ASAP. I look forward to connecting with you all as I learn!
    2 points
  37. If a video and written material are available for the same study item, I like to do both. I find I absorb things differently when I watch vs when I read so I figure it is best to do both!
    2 points
  38. Thank you Jen!!! I am sure we're not alone in this! We use an app called AlertMediaPro .. we got this after the gas explosions in Lawrence, MA. Our company is located in Lawrence, and was affected by this. It was a very rough time trying to figure out a way to get in touch with all associates to make sure they were okay. This app was rolled out shortly thereafter. It's great for a lot of things, like disasters, snowstorms, etc., however, to use during work hours isn't the best solution for us mainly due to the fact that we have a large factory floor, and associates are not allowed
    2 points
  39. I attended APC in Chicago in 2016 but this will be my first year attending the EA Summit. I am really looking forward to networking with everyone.
    2 points
  40. I'm ready too.
    2 points
  41. Hello! Its great to be a part of an admin forum where we can discuss ideas and get tips for a more productive day!
    2 points
  42. Excited to attend as well... Will be there with 3 others from our team.
    2 points
  43. I'm a big fan of Trello for project/task management. I'm a visual person. Trello lets me see everything associated with a task or project. If you need to make notes associated with a particular tas, Trello lets you do that. This app has been a life/sanity saver for me.
    2 points
  44. I was able to bring my entire docking station home, and work via VPN. Prior to the pandemic I had requested a WFH on Fridays or to work 4x10 and take Fridays off. My boss didn't think that would work. Now I'm 5x8 WFH or WFA (work from anywhere) and can visit with my daughter and her family at will. When I'm at home, I dock to the station I brought from work. At my daughter's, I can dock to their multi-screen system. The best of both worlds. And my manager doesn't know where I'm at until I turn on the video. 🙂
    1 point
  45. How hard was the exam? Did you pass on your first try?
    1 point
  46. To demonstrate P in AP work.
    1 point
  47. As I woke up Monday morning, I immediately felt excitement about the upcoming conference and all the people I would meet and all the things I would learn. I am extremely grateful that my boss, the CFO and our President agreed to send me to the conference. As I said in my previous post, this is my first conference and I am working on my PACE certification. We cannot go back and change yesterday; but we can start today and made choices that affect our future. My favorite author is Andy Andrews, In his book “Seven Decisions”, the second decision is to seek wisdom. I believe that our choice
    1 point
  48. Understanding your executive(s) and knowing their likes and dislikes yes helps me as an administrative professional however sometimes it's so challenging. Previously I worked with the finance department and sometimes especially during month end, everyone busies working on their reports. So they could request things at ago. However, in such a scenario I could use a hierarchical approach, serving Topman first and finish with the last executive.
    1 point
  49. I thought I would share a Padlet that I created with helpful links and templates for travel & planning. If anyone has anything to add to it, feel free!! You can double click anywhere in the padlet to add. https://padlet.com/Dianne2079/executivetravelplanning
    1 point
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