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New Microsoft Word Tips and Shortcuts

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Hello Fellow Office Professionals:

Many of you enjoyed my last initial list of Shortcuts and Tips for Word; therefore, below are some additional ones I find useful.  Check them out, and let me know what you think!

Inserting Serial Numbers in a Table for Automatic Numbering:

  • Select the column in which you wish to put the serial numbers.  Make sure entire column is highlighted vertically.
  • Click the numbered list bullet on Ribbon to quickly fill the serial numbers in that column.

Bulleted List:

  • Key * and Spacebar to quickly create a bulleted list.  This saves time since you will not have to get the mouse to select from Ribbon.

To Repeat Heading of Table on Second and Following Page(s):

  • Create table with headings.
  • Select Table Toolbar.
  • Select Layout Tab.
  • On right, select Repeat Header Rows.



  • To add “Comments” to document, click on the Review Menu.
  • Click on “New Comment”.
  • To edit when finished, hit the Esc Key.

Delete Word at a Time:

  • CTRL + Backspace
  • Deletes word to the left of the cursor.  Keep hitting until all desired text is deleted.

Insert File Name in Footer or Header:

  • Insert
  • File Name
  • Under Header & Footer Tools on the Design tab, in the Insert group, click Quick Parts.
  • Click Field.
  • Click FileName (select the format you wish).

Page Orientation Switching From Portrait to Landscape Within Document:

  • Page Layout—Portrait
  • Insert a Break—Next Page
  • Page Layout—Landscape
  • Insert a Break—Next Page
  • Page Layout—Portrait

Screen Clipping:

  • Open document; open Browser or Application.
  • In Word, click on Insert, then select Screenshot.
  • Select text or item to capture.
  • The selected text/item/picture will then be imported into Word document.

Roger Fulk - roger.fulk@wright.edu

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