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Margaret Maly

Connecting with Others in Higher Education

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Hi - My name is Margaret Maly and I work as the Executive Assistant for the Vice Provost of Enrollment Management at the University of Wisconsin-Madison.  Anyone working in higher ed that would like to connect and see what we have in common?

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Hi everyone! I am the Executive Assistant to the Dean in the College of Liberal Arts at Texas A&M University-Corpus Christi!!! I am so glad this thread was created. I was looking for all my Higher Ed peeps at the conference.

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Morning! I'm the Program Assistant for the Director of  Culverhouse School of Accountancy at The University of Alabama (aka  the  department that teaches students how to be an accountants). I'm also the Chair for our Culverhouse Staff Forum, which provides new hire orientation education and professional development for all of the staff in the Business School (over 170 members of staff).

 

I am curious to see if you all have job families/succession planning at each of your universities. I'm specifically interested if this is the case for your administrative staff.  I'm also interested in knowing what your promotion and yearly review process looks like.

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Hi there! My name is Megan Miller and I am an administrative program specialist in Stewardship and Donor Services at the University of Oregon. 

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Hi Everyone.  My name is Karla and I am the Center Administrator for the Center for Ethics and Humanities in the Life Science which is part of the College of Human Medicine at Michigan State University.

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Good morning everyone

My name is Amy and I am the Senior Executive Assistant to the Executive Vice President for Finance & Administration/CFO at Kentucky State University.

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Hi everyone! My name is Martha and I'm Assistant to the Dean and Administrative Assistant for the School of Art & Design at High Point University in NC.  I joke that I'm the only non-creative person in the building, but it's not really a joke.

Is anyone else scrambling to have Plan A, Plan B and so on in place for the Fall?

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Hello everyone. I am the admin. asst. in the Physics department at Harvey Mudd College in Southern California. I personally don't have a Plan B for the Fall. I'm scared they are going to reopen in person in the Fall. We have to wait and see a this point. We're all just working from home with pay at this point.

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Good afternoon!  I am the Executive Administrative Assistant to the Dean of the College of Public Health at the University of South Florida!  As you can guess, my boss and our faculty have been very busy of late with all the COVID issues going on.  Our University is completely work from home for now.  Hoping to welcome students back for fall semester at the end of August!  Be well everyone!

 

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Hello everyone! I am the Program Assistant/Data Analyst for a grant-funded program within the Student Services department of community college in Louisiana. I began my job the week before stay-at-home orders were put in place, and I have been working remotely for the majority of my time in the role. I would love to learn how higher up EAs perform their duties and what it is like to support a dean or chancellor. 

We had one week of classes before the threat, and eventual arrival, of Hurricane Laura warranted closing for an entire week. If things were not already uncertain and confusing enough for our students, then a natural disaster during a pandemic definitely did not help.

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17 hours ago, Kaylon E. said:

Hello everyone! I am the Program Assistant/Data Analyst for a grant-funded program within the Student Services department of community college in Louisiana. I began my job the week before stay-at-home orders were put in place, and I have been working remotely for the majority of my time in the role. I would love to learn how higher up EAs perform their duties and what it is like to support a dean or chancellor. 

We had one week of classes before the threat, and eventual arrival, of Hurricane Laura warranted closing for an entire week. If things were not already uncertain and confusing enough for our students, then a natural disaster during a pandemic definitely did not help.

Kaylon,  I can't imagine adding a natural disaster to the current situation.  MSU is grad students only on campus.  Most classes are virtual.  We used Teams for our interactions within out unit and it works great for us.  We will be converting all of our seminar to virtual this year.  Lots of new stuff for us.  I already do a lot of emailing so that really hasn't changed much for me.  Teams allows you to call or video or chat with someone which is where I am most of the time.  We are functioning well remotely but I know that is not easy for everyone.  Communication is key.  I hope you have someone you can go to with questions to help you learn your new position.

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Welcome, Kaylon. 

What would you like to know? I totally understand. We were really hoping Laura was not going to turn our way. We had Harvey a few years ago and it was hard enough without the pandemic. We are only partially online. We are offering in-person, online, and blended classes here at all levels.

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On 9/2/2020 at 4:05 PM, K. Bauer said:

Kaylon,  I can't imagine adding a natural disaster to the current situation.  MSU is grad students only on campus.  Most classes are virtual.  We used Teams for our interactions within out unit and it works great for us.  We will be converting all of our seminar to virtual this year.  Lots of new stuff for us.  I already do a lot of emailing so that really hasn't changed much for me.  Teams allows you to call or video or chat with someone which is where I am most of the time.  We are functioning well remotely but I know that is not easy for everyone.  Communication is key.  I hope you have someone you can go to with questions to help you learn your new position.

Thank you for your response,  K. Bauer.  We have access to Teams, but my team almost never uses it. We usually opt for video chats over Webex and otherwise use text messaging or regular voice calls. I am not sure why we haven't taken full advantage of using Teams. I most frequently use it when IT has to remote in to my computer since it is the easiest way to give them control of the screen while I am around. 

Edited by Kaylon E.

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On 9/2/2020 at 4:38 PM, MariAlexander said:

Welcome, Kaylon. 

What would you like to know? I totally understand. We were really hoping Laura was not going to turn our way. We had Harvey a few years ago and it was hard enough without the pandemic. We are only partially online. We are offering in-person, online, and blended classes here at all levels.

Thank you for the welcome, MariAlexander! 

What are some ways that you keep in contact/touch base with your boss? How do you build or strengthen rapport with your boss while working remotely? We are also partially online/virtual. My job is not a direct interface with students, in most cases, so I don't have the same connection with them as others on my team. It doesn't help that I haven't had the opportunity to meet most of them since I took on this position. 

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Kaylon,

At the beginning of the pandemic when we were all on "Stay-at-home" orders, keeping in touch with my boss was pretty difficult. He is so used to just having me outside of his door that he has never felt the need to schedule regular check-ins with me. I think at the beginning of the pandemic, it was almost 2 weeks before we had a long conversation that was not a text conversation. I just tried my best to copy him on work I was doing, not everything of course, but anything I did on a larger college level. But I think the thing that helped me the most was hosting regular meetings with staff, since we were the ones doing most of the work. I would definately let your boss know that you feel like you need a regular check-in scheduled and do it over Webex, Zoom, Teams...what ever you use.

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Hello everyone.  I am an administrative/staff assistant to the Vice Provost for the Office of Institutional Diversity & Inclusion. We are small in number but serve the campus providing training on topics such as Affirmatively Hiring for Diversity, Addressing Unconscious Bias, Fostering Belonging, etc.The Office of Institutional Diversity and Inclusion promotes the University’s commitment to equal opportunity, affirmative action, diversity, and social justice while building a climate of inclusion on and beyond campus.  I am happy to join you all in conversation that will help guide us to higher levels.

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13 hours ago, MariAlexander said:

Kaylon,

At the beginning of the pandemic when we were all on "Stay-at-home" orders, keeping in touch with my boss was pretty difficult. He is so used to just having me outside of his door that he has never felt the need to schedule regular check-ins with me. I think at the beginning of the pandemic, it was almost 2 weeks before we had a long conversation that was not a text conversation. I just tried my best to copy him on work I was doing, not everything of course, but anything I did on a larger college level. But I think the thing that helped me the most was hosting regular meetings with staff, since we were the ones doing most of the work. I would definately let your boss know that you feel like you need a regular check-in scheduled and do it over Webex, Zoom, Teams...what ever you use.

MariAlexander, 

That is a good suggestion. I have no norm established with my boss. In fact, I don't even have access to her calendar, even though I have asked for it a few times. She is well aware of the work that I do because most of it is requested by her directly or indirectly because someone on the team asked if we were able to get something sent out to the students we serve and I am typically the one who makes that happen. Perhaps the question I posed is really about seeing what ways being are doing their check-ins. Since I just made six months of working in my position, I think it would be a good time to see where I stand in her eyes, though she does give feedback and kudos sometimes. 

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After seven years with my current boss, I can't say we have a 'norm.' We frequently communicated in the office. He is an encourager and does not hesitate to share feedback, which is excellent. However, working from home, email communication has increased but has been primarily about the work itself. The personal interaction varies and occurs at staff meetings or when he has a specific assignment where verbal communication is necessary. With our recent conversion to Teams, I utilize the components to communicate, especially the video component. I do manage his calendar, even though he is very independent. Therefore, I schedule myself on his calendar to ensure our interaction remains constant. Items are work-related, personal development, performance goals, and status, etc. I find adding things to his calendar a beneficial tool. Sometimes it is essential to take the initiative and put questions on the table.  Believe it or not, we do quite a bit of text messaging.🙂

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On 6/17/2019 at 10:12 PM, Margaret Maly said:

Hi - My name is Margaret Maly and I work as the Executive Assistant for the Vice Provost of Enrollment Management at the University of Wisconsin-Madison.  Anyone working in higher ed that would like to connect and see what we have in common?

Hi, My Name is Dr. Md Mazharul Islam and I am the Chief Operation Officer of American Academy of Finance and Management, AAFM Bangladesh . We offer professional qualifications to  qualified professionals in different subjects and levels.

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Hi Everyone! My name is Jackie and I am the Assistant to the Dean of the Bryan School at UNC Greensboro. I'm new to ASAP but I am so happy I found this thread!

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Hi Jackie,

It's very nice to hear from you. My name is Dr. Md Mazharul Islam and I am the Executive Director of Operations from American Academy of Finance and Management , AAFM Bangladesh and American University of Finance and Management (AUFM).

I am looking for learning partner to offer their academic programs in AUFM as a authorize Learning Partner.

Please feel free to contact me. I will be happy to discuss further regarding this proposal.

Looking forward for a positive response.

Sincerely,

Dr. Md Mazharul Islam, MBA(Oxford),MPhil (CBS),PhD(GWU)

PMP,CIPM,MPM,CORM,FAAFM,MCSE,MCT,CFP,CFA

American University of Finance and Management (AUFM)

Bangladesh.

Cell: +8801890309939,+8801885511670

Email: aafm.bangladesh@gmail.com  

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